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Cách tạo rule trong outlook 2010

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Your tin nhắn inbox always seems full of new messages. Decidingwhat to lớn vị with each message can seem overwhelming. You may even be lateresponding to an important message because you didn"t notice it in all theclutter. MS Outlook rules can help.

You watching: Cách tạo rule trong outlook 2010

If you know how khổng lồ set up rules in Outlook, you can makesure similar emails are always grouped together. This will help you prioritizeyour income gmail & stay organized. You can also use Outlook rules to dealwith email message types you receive sầu frequently such as newsletters andannouncements. You can even mix up a rule to automatically delete certain typesof emails.

In this tutorial, we"ll answer the question:what is a rule in Outlook? You"ll also learn how to create a rule in Outlookand also how to lớn import or export Outlook rules. Finally, we"ll explain how youcan edit or delete Outlook rules.

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Now let"s take a closer look at rules in MS Outlook.

WhatAre Outlook Rules (and How Are They Used?)

Youmay be wondering: what is a rule? A rulein Microsoft Outlook is a mix of actions that Outlook performs automaticallywhen certain conditions are met. You can define the conditions for a rule usingOutlook’s Manage Rules & Alertstool. A rule can be a big timesaver if you often perkhung the same actions onsimilar emails.

Outlookalso has a Rules Wizard available tomake the process of creating rules even easier. The Rules Wizard has commonly used rules already phối up. All you’ve sầu gotkhổng lồ vì chưng is customize each rule in the wizard with your own choices. 

How khổng lồ Create Rules in MS Outlook Using the Rules Wizard (Video)


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In the screencast above learn how lớn use the Rules Wizard in Microsoft Outlook. Or, read on for comprehensive sầu written instructions to help you create và modify rules in Outlook.

1. Howkhổng lồ Move sầu a Message Into lớn a Folder Using a Rule

Byfar the most common rule that people create is one that automatically sendscertain messages khổng lồ a thư mục. You can bởi this quickly & easily from with thisOutlook shortcut. The shortcut also includes a few other comtháng actions.

Startwith your tin nhắn inbox open. Select the message you want lớn automatically moveinlớn a thư mục by clicking on it. Click Home> Rules. Select Create Rulefrom the drop-down menu. The Create Ruledialog box appears:

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The top portion of the Create Rule dialog box is already filled out based on the email you selected.

Noticethe top of the dialog box is already filled out with the From, Subject, & To fields from your selected gmail. Toselect one or more of these conditions as is, simply check in the check box tothe left of them. You can also type in a new subject and/or select a new emailrecipient (if you’ve sầu got a lot of emails going to your inbox).

In the bottom section, you can select up to lớn three actions toperform on an email that meets the defined criteria.

Display the tin nhắn in a New Item Alert window onyour desktop. Play a sound when an gmail meeting the criteriais received.Move the thành tích khổng lồ a thư mục you select
Chooseone or more actions from the menu. Define those actions & then cliông chồng the OKbutton lớn save your choices. Continue to lớn cliông chồng OK. Aprompt appears asking if you’d lượt thích to lớn run the rule on the gmail already inyour inbox. You’ve just created a rule. 

2. How to Use the Rules Wizard

Ifyou need more options for your MS Outlook rule, use the Rules Wizard. Let’s get started:

Step1. Access the Rules Wizard

Startwith your open email inbox. Cliông chồng the Filetab. The Account Information windowdisplays:

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From the Account Information window cliông chồng the Manage Rules và Alerts box.

Clickthe Manage Rules & Alerts box toaccess the Rules & Alerts dialogbox:

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Select the New Rule thực đơn option.

Clickthe New Rule thực đơn option in theupper left of the dialog box. The RulesWizard appears:

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The first screen of the Outlook Rules Wizard.

Note: You can also access the Rules Wizardfrom Advanced Option of the Create Rule dialog box.

Step 2. Choose a Template From the Outlook Rules Wizard

Atthe top of the Rules Wizard, you’llsee a list of pre-defined rule templates in two categories:

Stay Organized Stay Up khổng lồ Date

You’llalso see the category Start from a blank rule. You would use this category khổng lồ create a rule if you didn"t want khổng lồ start with one of the pre-defined templates.

Reviewthe existing rule template các mục & cliông xã on the one that meets your needs toselect it. Then cliông chồng the Nextbutton. For the purposes of this tutorial, I’ve sầu selected the “Move sầu messagesfrom someone lớn a folder” template. If you select a different template, yourchoices may vary.

Step3. Customize the Rule Conditions

Afteryou select a rules template, the Rules Wizarddisplays a list of conditions khổng lồ apply to lớn the template with a kiểm tra box by eachcondition:

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Choose the conditions for your rule.

Checkthe box next lớn each condition you want khổng lồ apply to lớn the rule. The conditionsyou’ve sầu selected appear in the box under Step2 in the Rules Wizard. chú ý thehyperlinks in each condition. Clichồng on each hyperliên kết khổng lồ customize the rulewith your own requirements. Here’s an example of what appears when I cliông xã the importance hyperlink:

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You can choose an importance cấp độ for the emails you want to lớn apply the rule lớn.

Continuingclicking on each hyperlink to lớn make the condition specific to lớn your needs. Whenyou’ve sầu finished, cliông chồng the Nextbutton.

Step4. Customize the Rule Actions

Onceyou’ve sầu customized the rule conditions you’re ready khổng lồ customize the ruleactions. The Rules Wizard displays various actions you can apply khổng lồ this rule:

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Select an action lớn perkhung on messages that meet the conditions.

Thisscreen works lượt thích the earlier RulesWizard screen. Select actions you want khổng lồ add khổng lồ this rule by checking thekiểm tra box next to each selected action. Cliông xã the hyperliên kết in the Step 2 segment of the screen khổng lồ makethe action more specific. When you’re done making your selections, cliông chồng the Next button khổng lồ move sầu lớn the next screenin the Rules Wizard

Step 5. Set Up Exceptions khổng lồ the Rule

Thenext Rules Wizard screen is verysimilar khổng lồ the previous two, except in this case you’re defining any exceptionslớn the rule. When you’ve sầu finished defining rule exceptions, clichồng the Next button again.

Step6. Name the Rule và Turn It On

Inthe final Rules Wizard screen, you’re prompted to lớn name the rule:

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When you"ve sầu defined the rule in Outlook you"re ready khổng lồ name it.

Type the rule name in the indicated space. If you want torun the rule on existing messages, check the box next to lớn the first box. To turnthe rule on, check the second check box. If you’ve sầu got more than one account, check the third box.

Whenyou’re finished customizing the rule, cliông xã the Finish button. The Rules andAlerts dialog box appears. Cliông xã Applyand then cliông chồng OK to activatethe rule.

See more: Top Ứng Dụng Thay Giao Diện, Icon Điện Thoại Cho Các Nàng Teen

You’vejust created a rule in MS Outlook!

4.How to Import or Export a Rule

Rulescan be imported or exported. This can be especially helpful if you migrate lớn adifferent version of Outlook. I’ve also been able to use this feature khổng lồ shareOutlook rules between different Outlook users.

Caution: Ifthe exported rule involves a specific folder or anything else specific to yourtin nhắn, the Outlook importing the rule must have sầu the same folder.

Let’s get started.

Step1. Export a Rule

Startwith your open email inbox. Click the Filetab. The Account Information windowdisplays. Click the Manage Rules &Alerts box lớn access the Rules andAlerts dialog box. Clichồng Optionsfrom the menu at the top of the screen. The Options dialog box appears: 

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You can export rules you"ve sầu already created.

Note: You can also access the Rules & Alertsdialog box from Rules optionunder the Home tab on your ribbon.

Clickthe Export Rules button. A File Explorer window opens:

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Type the file name of the rule you want khổng lồ export.

Navigateto lớn the directory where you want to store your exported rules tệp tin. Type thename of the file you want to store the rules in và the click Save.

Step2. Import a Rule

Theprocedure lớn import a rule is lượt thích the export rule procedure with a fewdifferences.

Startwith your open tin nhắn inbox. Click the Filetab. The Account Information windowdisplays. Click the Manage Rules &Alerts box to lớn access the Rules andAlerts dialog box. Clichồng Optionsfrom the thực đơn at the top of the screen.

Whenthe Options dialog box appears,clichồng Import Rules instead of Export Rules. When the File Explorerwindow opens, navigate khổng lồ the directory where you’ve got the imported rulessaved. Cliông xã on the file name khổng lồ select it và cliông xã Open. Clichồng OK to importthe rule.

Note: Ifsome of the parameters are missing for an imported rule you’ll get an errormessage. An example would be if a thư mục used by the rule isn’t phối up in yourtin nhắn.

5.How lớn Edit a Rule

Supposeyou’ve sầu got a rule phối up for how lớn handle a certain type of email in Outlook,but you need to lớn change the rule. With Outlook, you can easily edit an existingrule khổng lồ change it. Here’s how:

Step1. xuất hiện the Rules & Alerts Dialog Box

Startwith your inbox open. Cliông xã the File> Manage Rules và Alerts. The Rules& Alerts dialog box opens:

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Selecta rule from the các mục. Cliông chồng the ChangeRule menu option at the top of the dialog box. The Change Rule pop-up menu appears:

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You can change the name of an existing rule in Microsoft Outlook.

Note: You can also get tothis pop-up menu from Rules > ManageRules và Alerts > Change rule on the Home tab in your Outlook inbox.

Fromthis thực đơn you’ve got three choices:

editmore than one rule setting at a timequickly rename the rule

quicklyadd or change a single rule action

Let’slook at each of these options separately.

Step2. Edit Multiple Rule Settings

Toedit more than one rule setting, cliông xã the EditRule Settings option on the ChangeRule pop-up thực đơn. The system re-opens the Rules Wizard for the selected rule. Use the Rules Wizard to make changes to lớn the conditions, actions, andexceptions.

Step3. Quickly Rename the Rule

Ifall you want to vì chưng is rename the selected rule, there’s no need to lớn re-open the Rules Wizard. Instead, select the Rename Rule option from the Change Rule pop-up thực đơn. The systemprompts you khổng lồ type in the new name for the selected rule:

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You can rename a rule in Microsoft Outlook.

Whenyou’ve sầu finished typing the rule name, cliông chồng the OK button.

Step4. Add or Change One or More Rule Actions

There’s also no need khổng lồ re-open the Rules Wizard if all youwant lớn do is change a few common actions. The ChangeRule pop-up menu has some shortcuts for comtháng actions beneath the Rename Rule option:

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You can change a few Microsoft Rule actions without re-opening the Rules Wizard.

Active actions appear with a xanh box around the action iconin the pop-up menu. To turn a single action on or off for the selected rule,simply cliông chồng on it.

For some actions, that’s all you need to lớn vị. For otheractions a second dialog box displays when you add that action. The seconddialog box lets you provide more specific information. 

For example, If you click the Copy lớn Folder option a dialog box appears so that you can selectthe correct folder:

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You can copy a Microsoft Outlook Rule.

When you’ve sầu finished making changes to the selected rule,clichồng OK on the Rules and Alerts dialog box.

6. How khổng lồ Delete a Rule

Ifyou no longer need a rule, you can delete it. Start with your inbox open. Clickthe File > Manage Rules và Alerts.The Rules và Alerts dialog boxopens:

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In Outlook you can delete rules you no longer need.

Note: You canalso get to lớn the Rules & Alertsdialog box from Rules > Manage Rules& Alerts on the Home tab inyour Outlook inbox.

Selectthe rule you want to lớn delete by clicking the checkbox next lớn it. Then, clickthe Delete option (it looks lượt thích anX) on the thực đơn towards the top of the Rulesvà Alerts dialog box. A prompt appears asking if you really want to: Delete rule . Click Yes, then cliông chồng the OK button at the bottom of the Rules and Alerts window.

See more: Xem Phim Sự Im Lặng Của Bầy Cừu ”: Phim Kinh Dị Ám Ảnh Nhất Thời Đại

Learn More About Outlook

Study the tutorials below lớn learn more about MS Outlook:

More Helpful E-Mail Tips and Strategies

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Conclusion

Keep your inbox messages organized using Outlook rules. Youcan automatically sort messages into lớn the appropriate folders by setting uprules in Outlook. Now that you know how to use Outlook rules, your messageswill always be handled properly và your inbox will be organized.